AI for estate agents
Your negotiators should be valuing and viewing, not typing.
Portal enquiries, listing write-ups, viewing bookings and vendor updates take hours every week. We find which of them AI can handle, and train your team to use it.
- Independent sales and lettings agencies
- For offices of 5 to 50 staff
- £600 to get your team started
Where AI helps
Six places agencies lose hours every week.
These are the tasks we usually look at on an office day. Some only need a training day. Others are worth a custom tool.
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Custom tool
Portal enquiries out of hours
- The problem
- A lead arrives at 9pm, gets a reply at 10am, and has already booked a viewing with another agent.
- How AI helps
- An instant reply that asks the qualifying questions (chain, mortgage, timescale) and offers viewing slots.
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Training day
Listing write-ups
- The problem
- Every new instruction needs a description, portal copy, a social post and a brochure.
- How AI helps
- All four drafted from the negotiator’s notes in your house style, ready to check and publish.
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Custom tool
Booking viewings
- The problem
- Phone tag between applicant, vendor and negotiator, just to agree a Tuesday slot.
- How AI helps
- Viewings booked against the diary, with confirmations and reminders sent to everyone.
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Training day
Vendor and landlord updates
- The problem
- Vendors ring for an update because nobody has had time to send one.
- How AI helps
- A weekly update drafted from viewing feedback and enquiry numbers, sent after a quick read.
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Custom tool
Chasing viewing feedback
- The problem
- Getting feedback from applicants takes days, and vendors are left waiting.
- How AI helps
- Polite follow-ups sent the same day, with the answers summarised for the vendor.
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Custom tool
Lettings admin
- The problem
- Certificate renewals and maintenance requests live in inboxes and spreadsheets.
- How AI helps
- Renewal reminders sent in good time, and repair requests sorted by urgency for the property manager.
Do the maths
One job, counted in hours.
15 portal enquiries a day times 10 minutes to reply, qualify and book times 5 days equals 12½ hours a week.
That’s more than a day and a half of a negotiator’s week, before a single viewing.
This is a worked example to show the scale, not a promise. On the office day we measure your real numbers.
What stays human
Some things AI shouldn’t touch in estate agents.
- Valuations and pricing advice. That’s your local knowledge and your reputation.
- Negotiating offers. AI can keep everyone informed. The negotiating stays with people.
- Compliance decisions. AI can gather documents and send reminders. A person signs off every check.
If AI isn’t the right fix for your business, we’ll tell you in the free audit.
How it works
Four steps, with the prices up front.
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Free audit
How your business runs, who does what, which software you use, and how much AI you use already.
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Office day
We watch 3 time-consuming tasks being done, take notes and record.
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Training day
Your team learns to use AI on the exact tasks we saw, so it’s useful from day one.
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Custom AI tools
Where a task needs more than training, we set up the tool and train your team on it.
Free 1-hour audit
Find out where your week is going.
Tell us four things and we’ll email you to find an hour that suits. You’ll come away knowing where AI could save your team time, and where it couldn’t. Free, and no obligation.
No phone number needed.